Family Educational Rights and Privacy Act (FERPA)
Southern University and A&M College complies with the Family Educational Rights and Privacy Act of 1974 (Public Law 93-380, Section 513, and, amending the General Education Provision Act, Section 438). The act informs students of restrictions imposed by the federal government on the release and disclosure of information relative to students' education records without the written consent of students. However, the University is permitted to publish or provide "directory information" as defined by the Family Educational Rights and Privacy Act. This includes the following categories of information: the student's name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, height and weight (for members of athletic teams), dates of attendance, degree and awards received, and the most recent previous education agency or institution attended by the student. The University will make public information about each student, limited to these categories, in ways such as described above. Information from all of these categories is not made public in every listing. A campus directory, for example, publishes only a student's name, address, and telephone number.
Students who do not wish to have any or all such directory information made public without prior consent must notify the Office of the Registrar via a signed and dated statement specifying which items are not to be published. This notice must be received by the Office of the Registrar by the end of the registration period of the semester or session of first enrollment, or by the end of each fall registration period after an absence.
Verification of Education/Disciplinary Records
In cases where Southern University and A&M College students are considering transferring to another institution, applying for graduate/professional programs, or applying for jobs, institutions and employers may require verification of a student's educational records. This may include dates of attendance, academic standing, disciplinary history, and degree awarded. The Office of the Dean of Students provides a portion of this verification. In order to complete this process, students must do the following:
- Complete and submit an authorization to release information form.
- Submit all forms that need to be completed by the Dean of Students.
- Students must provide a self-addressed stamped envelope or fax information for where final information is to be submitted.
Student ID Card Policy
All undergraduate and graduate students (both full and part-time) at Southern University and A&M College are issued student identification (ID) cards. The student ID card serves as proof of status with Southern University and A&M College and provides access to many resources provided by the University, such as dining hall meals, access to buildings, residence halls and campus events, and use of the John B. Cade Library. Students that have cross-registered in classes at Southern University and A&M College are not issued Southern University student ID cards. Students are required to carry a student ID card at all times. Failure to do so may subject students to a reasonable detention by appropriate University authorities as well as prevent admission/passage into University events, programs, and facilities.
Student ID Policy - link to PDF
Student Email Policy
Email is a universal service that has greatly enhanced communication both internally within the Southern University and A&M College community and externally to users, including prospective students, alumni, and the public at large. The purpose of the University's general email policy is to describe the appropriate use of University email facilities, associated responsibilities, and rights of all users of University email facilities and official Southern University and A&M College email accounts. This student email policy is a supplement to the University's general email policy.
Student Email Policy - link to PDF
Tobacco Free Campus Policy
The Southern University System (SUS) maintains a 100% Tobacco-Free Policy. Smoking and tobacco use of any kind will be prohibited on all SUS campuses and/or other properties owned and/or leased locations/premises; all internal and external areas, parking garages, and parking lots; all entrances and exits; and in all SUS owned and/or leased vehicles. Students may not smoke in their own or others' vehicles when the vehicles are parked on SUS properties. This policy will be in place at all Southern University and A&M College sponsored events-both on our premises and at external locations hosting such events, including non-University hours and will further apply to all faculty, staff, students and visitors.
SUBR Tobacco Free Policy - link to PDF
Media Coverage Policy
Many events occur on the Southern University and A&M College campus that warrant media coverage. In the event that media personnel contact Southern University and A&M College students, it is left to the discretion of the students to speak with the media, but students are not obligated to do so. If students have questions regarding media, they are to contact the Southern University and A&M College Office of Media Relations.
Missing Student Policy
Southern University and A&M College personnel can assist in locating a missing student if an academic department or parents/guardians who have a concern have been unable to locate the student. Due to regulations of the Family Educational Rights and Privacy Act, Southern University and A&M College will not provide or verify contact information for students affiliated with the University. However, the University will attempt to contact the student, then asking that student to contact the individual(s) trying to contact him/her. If warranted, the necessary authorities will be involved for assistance in conducting a welfare check on the student.
Student Contact Due to an Emergency
Southern University and A&M College personnel will attempt to locate a student in the event of an emergency, such as death, serious illness, or accident occurs involving a student's immediate family member. University personnel can also attempt to reach a student's emergency contact if warranted by medical/safety professionals.
University Lost and Found
The Division for Student Affairs is the official depository for lost and found student identification (ID) cards as well as other lost and found items on the Southern University and A&M College. Lost and found items are only kept for one semester, the semester to which the items were turned in. All lost Southern University ID cards are surrendered to the ID section at the end of each semester. For more information, please visit Suite 213 of the Smith-Brown Memorial Student Union or call (225) 771-3922.