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Office of Sponsored Programs

Subawards/Collaborations

Subawards

Per 2 CFR 200.92, Subaward means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out a part of a federal award received by the pass-through entity.   

A prime awardee is an entity that receives an award from a Federal agency.  Per 2 CFR 200.93, Subrecipient means a non-Federal entity that receives a subaward from a pass-through entity to carry out a part of a Federal program; but does not include an individual that is a beneficiary of such a program.

 

Subrecipient Checklist

The list below indicates what is needed from collaborators when SUBR is the lead institution.  The required documents are due to OSP at least fifteen (15) business days before the agency's deadline. Templates are available on the Proposal Components and Templates page.

Required Documents

  1. Signed Subrecipient Questionnaire - the questionnaire is used to help determine a subrecipient's financial and management strength, which helps assess risks and dictates the monitoring plan for domestic subrecipients.
  2. Letter of Commitment - must be on letterhead and signed by the organization's AOR. 
  3. Statement of Work - provide a brief statement describing the work to be performed at your site as it relates to this project.
  4. Budget and Justification - a written narrative that clearly explains all requested line items
  5. F&A Agreement - the organization's federally negotiated agreement is required if indirect costs are included in the budget, otherwise de minimis rate of 10% modified total direct costs will be applied.
  6. Biosketch - completed in the sponsor required format
  7. Current and Pending Support - completed in the sponsor-required format
  8. Subaward Information Sheet - Required after Southern University/Prime recipient receives the fully executed award. Subawards will not be processed if this form is incomplete.

If Applicable

  1. Facilities, Equipment, and Other Resources - completed in the sponsor-required format describing the facilities, equipment, and other resources already available at the subreciepient institution.

 

The above items should be approved by the organization's Office of Sponsored Programs (OSP) and forwarded to Southern University's OSP office at OSP@subr.edu.  A copy of the SUBR Subcontract and Subrecipient Policy can be found on the Policies and Procedures page.