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HEERF I, II and III

HEERF I - (Coronavirus Aid, Recovery, and Economic Security (CARES) Act;

HEERF II - Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA)

HEERF III - American Rescue Plan, 2021 (ARP)

Southern University and A & M College (institution) has signed and returned to the U.S. Department of Education the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
   

The HEERF I, II, and III total awards amount is $134,362,223.

Student Portion - CFDA# 84.425E, Award Number P425E200926, Award Amount is $$23,005,067. Of this amount, there is approximately $214,802 remaining that needs to get redistributed to students based on the HEERF II and III USDOE guidelines and $93,065 to draw down. The institution continues to distribute the funds as the students meet the requirements to receive the funds.

 

Institutional Portion - CFDA# 84.425F, Award Number P425F201887, Award Amount $28,944,698. 

HBCU - Emergency Relief Fund CFDA# 84.425J, Award Number P425J200055, Award Amount 82,412,458. 

   

HEERFI,II,III Amt Rec by Instit

IDC

 

Lost revenue guidelines

Lost revenue is defined as revenues an institution of higher education otherwise expected but was reduced or eliminated as a result of the COVID-19 pandemic.

Reimbursement for lost revenue is allowable for the Institutional Portion programs. Lost revenue must be associated with the COVID-19 pandemic and can be estimated for the period from the declaration of the national emergency, on March 13, 2020, through the end of the performance period.

Sources of lost revenue associated with the COVID-19 pandemic may include, but or not limited to, the following:

  • Academic sources
    • Tuition, fees, and institutional charges (including unpaid student accounts receivable or other student account debt)
    • Room and board
    • Enrollment declines, including reduced tuition, fees and institutional charges
    • Supported research
    • Summer terms and camps
  • Auxiliary services sources
    • Cancelled ancillary events
    • Disruption of food service
    • Dormitory services
    • Childcare services
    • Use of facilities or venues, including external events such as weddings, receptions, or conferences (other than facilities associated with sectarian instruction or religious worship)
    • Bookstore revenue
    • Lease revenue
    • Royalties
    • Other operating revenue

The Institution has the flexibility to reasonably calculate estimated revenue, such as:

  • A year-over-year comparison using the prior year.
  • A semester-over-semester comparison using the prior year's semester.
  • A comparison using a 3- or 5- year combined average revenue as baseline revenue;
  • A comparison to previously budgeted revenue or projected revenue for the period; or
  • A comparison with a baseline year of a fiscal year prior to the March 13, 2020, national emergency declaration.

Lost revenue calculations must be consistent with the cost principles of the Uniform Guidance (2 CFR part 200 subpart E) as follows:

  • Be accorded consistent treatment;
  • Measure the amount of baseline revenue and lost revenue consistently;
  • Be consistent with policies and procedures that apply uniformly to federally financed and other activities of the institution;
  • Not include the estimated amount of lost revenue for the HEERF programs in the calculation of lost revenue for another Federal program;
  • Not include any refunds previously provided to students in the institution’s estimate of lost revenue.

Documents that the institution retains to support its estimate of lost revenue include financial records, supporting documentation, statistical records, and all other institutional records pertinent to lost revenue and the administration of the HEERF grant programs generally for a period of three years from the date of submission of the final expenditure report (2 CFR 200.334). 

The below chart shows the amount of loss revenue the university will be or has requested for reimbursement from academic and auxiliary sources that was reduced or eliminated due to the COVID-19 pandemic by quarter.

HBCU Loss Revenue - Dischg Stud

Student DisbursementsStudent Disbursements


The links for the HEERF I, II and III quarterly reports for the Student Portion (at June 30, 2022) Institutional Portion and HBCU award are shown below.

 

 Reporting Requirements

  1. Reports must be posted by the 10thday after the end of each quarter.
  2. Reports must include data only for the quarter being reported.