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HEERF II – Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA)

1. 

Southern University and A & M College (institution) was issued additional supplemental funding from the U.S. Department of Education, which requires the same assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 314(a)(1) of the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA) to provide Emergency Financial Aid Grants to students on are after March 13, 2020, the date of the declaration of the national emergency.  

   
2. 

The CRRSAA - Students CFDA# 84.425E, Award Number P425E200926, Award Amount $4,698,402.

The CRRSAA - Student Portion Refunds as of September 30, 2021, totaled $4,594,600.00.  

The CRRSAA - Institutional CFDA# 84.425F, Award Number P425F201887, Award Amount $10,760,938. 

The CRRSAA - Emergency Relief Fund CFDA# 84.425J, Award Number P425J2000055, Award Amount $24,928,360.
   
3. 

The cumulative total amount of Emergency Financial Aid Grants (Student Portion) distributed to students under Section 314(a)(1) of the CRRSAA is a total of $4,595,300.00 (SULC $0) from the initial award date thru June 30, 2021.

The cumulative total amount of Emergency Financial Aid Grants (Student Portion) distributed to students under Section 314(a)(1) of the CRRSAA is a total of $4,594,600.00 (SULC $0) from the initial award date thru September 30, 2021.

The cumulative total amount of Emergency Financial Aid Grants (Student Portion) distributed to students under Section 314(a)(1) of the CRRSAA is a total of $4,590,700.00 (SULC $0) from the initial award date thru December 31, 2021.

The cumulative total amount of Emergency Financial Aid Grants (Student Portion) distributed to students under Section 314(a)(1) of the CRRSAA is a total of $4,612,100(SULC $0) from the initial award date thru March 31, 2022.

   
 

Please see chart below that shows the total Student Portion Amount Disbursed to Students by the Institution by Quarter.

Amount Disbursed to Students Portion

The institution continues to distribute the funds as the students meet the requirements to receive the funds.

4. 

The estimated total number of SUBR students at the institution who are or could be eligible to participate in the Federal student financial aid programs under Section 484 of the Higher Education Act of 1965, as amended, and thus are eligible to receive Emergency Financial Aid Grants to students under Section 314(a)(1) of the CRRSAA is 5,006 students.

Number of Eligible Students

The estimated total number of SULC students at the institution who are or could be eligible to participate in the Federal student financial aid programs under Section 484 of the Higher Education Act of 1965, as amended, and thus are eligible to receive Emergency Financial Aid Grants to students under Section 314(a)(1) of the CRRSAA is 0 students.

5. 

The total number of SUBR students who have received an Emergency Financial Aid

Grant to students under Section 18004(a)(1) of the HEERF II CRRSAA is 5170 students at 6/30/2021.

The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the HEERF II – CRRSAA is 5171 students at 9/30/2021.

The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the HEERF II – CRRSAA is 5177 students at 12/31/2021.

The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the HEERF II – CRRSAA is 5233 students at 03/31/2022.

Number of Students Rec Award 
6. 

The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 314(a)(1) of the CRRSAA Act includes the following:  

  • The institution determined which students enrolled during the date of the declaration of the national emergency, March 13, 2020, would receive Emergency Financial Aid Grants provided by the CRRSAA Funding by using the following information. 
  • Applicants with most significant needs arising from the COVID-19 pandemic, such as students who receive PELL Grants. However, students do not need to be only PELL recipients or students who are eligible for PELL Grants.
  • Applicants can be exclusively enrolled online.
  • Applicants can be non-degree seeking, non-credit, dual enrollment and continuing education students. Also, students who are qualified aliens, including refugees and person granted asylum.
  • Applicants that have left school for any reason during the period of the national emergency beginning on March 13, 2020, the date of the declaration of the national emergency.

CRRSAA section 314(c)(2) allows an institution to spend its CRRSAA funds on student support activities authorized by the HEA, where student support activities address needs related to the coronavirus. The CRRSAA section 314(d)(2) allows institutions expanded use of funds authority for unexpended CARES Act funds.

The CRRSAA distributions for financial aid grants for students may be used for any component of the student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care) or child care.

Institutions have expanded flexibility in their use of supplemental Institutional Portion funds (CFDA 84.425F) that includes defraying expenses associated with coronavirus, carrying out student support activities authorized by the Higher Education Act of 1965, as amended (HEA), that address needs related to coronavirus, and making additional financial aid grants to students.  
   
7.  The students were provided with instructions, directions, and/or guidance by the institution concerning the Emergency Financial Aid Grants.  In addition, students were asked to complete a dynamic form to meet the requirements to receive the funds and once completed it was routed to Cashier's Office.

 

The links for the quarterly reports for the Institutional Portion and HBCU award are shown below.

 

Please see the chart below that shows the total Institutional Portion and the HBCU Award Amount Disbursed to Students by the Institution by Quarter. The HBCU Grant includes the Southern University Law Center.

Please see chart below that shows the total Institutional Portion and the HBCU Award Amount Disbursed to Students by the Institution by Quarter. The HBCU Grant includes the Southern University Law Center.
 
 

Please see the chart below that shows the Student Portion, Institutional Portion and the HBCU Award Total Amount Received by the Institution by Quarter for HEERF I, II and III.  These amounts include the Southern University and A.&M. College, the Southern University Law Center and Southern University Agricultural Research and Extension Center distributions/expenses.  All awards include student distributions and/or Institutional Refunds to the students.  

 

Institutional Portion and the HBCU Award Amount Disbursed to Students by the Institution by Quarter
 
Institutional Indirect Cost
HBCU Indirect Cost
 
The links for the HEERF I, II and III quarterly reports for the Institutional Portion and HBCU award are shown below.
 

Lost revenue guidelines

Lost revenue is defined as revenues an institution of higher education otherwise expected but was reduced or eliminated as a result of the COVID-19 pandemic.

Reimbursement for lost revenue is allowable for the Institutional Portion programs. Lost revenue must be associated with the COVID-19 pandemic and can be estimated for the period from the declaration of the national emergency, on March 13, 2020, through the end of the performance period.

Sources of lost revenue associated with the COVID-19 pandemic may include, but or not limited to, the following:

  • Academic sources
    • Tuition, fees, and institutional charges (including unpaid student accounts receivable or other student account debt)
    • Room and board
    • Enrollment declines, including reduced tuition, fees and institutional charges
    • Supported research
    • Summer terms and camps
  • Auxiliary services sources
    • Cancelled ancillary events
    • Disruption of food service
    • Dormitory services
    • Childcare services
    • Use of facilities or venues, including external events such as weddings, receptions, or conferences (other than facilities associated with sectarian instruction or religious worship)
    • Bookstore revenue
    • Lease revenue
    • Royalties
    • Other operating revenue

The Institution has the flexibility to reasonably calculate estimated revenue, such as:

  • A year-over-year comparison using the prior year.
  • A semester-over-semester comparison using the prior year's semester.
  • A comparison using a 3- or 5- year combined average revenue as baseline revenue;
  • A comparison to previously budgeted revenue or projected revenue for the period; or
  • A comparison with a baseline year of a fiscal year prior to the March 13, 2020, national emergency declaration.

Lost revenue calculations must be consistent with the cost principles of the Uniform Guidance (2 CFR part 200 subpart E) as follows:

  • Be accorded consistent treatment;
  • Measure the amount of baseline revenue and lost revenue consistently;
  • Be consistent with policies and procedures that apply uniformly to federally financed and other activities of the institution;
  • Not include the estimated amount of lost revenue for the HEERF programs in the calculation of lost revenue for another Federal program;
  • Not include any refunds previously provided to students in the institution’s estimate of lost revenue.

Documents that the institution retains to support its estimate of lost revenue include financial records, supporting documentation, statistical records, and all other institutional records pertinent to lost revenue and the administration of the HEERF grant programs generally for a period of three years from the date of submission of the final expenditure report (2 CFR 200.334). 

The below chart shows the amount of loss revenue the university will be or has requested for reimbursement from academic and auxiliary sources that was reduced or eliminated due to the COVID-19 pandemic by quarter.

Loss Revenue

 

 Reporting Requirements

  1. Reports must be posted by the 10thday after the end of each quarter.
  2. Reports must include data only for the quarter being reported.

*Revised on May 17, 2022