HEERF II – Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA)

 

Southern University and A & M College (institution) was issued additional supplemental funding from the U.S. Department of Education, which requires the same assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 314(a)(1) of the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSAA) to provide Emergency Financial Aid Grants to students on are after March 13, 2020, the date of the declaration of the national emergency.  

Institutions have expanded flexibility in their use of supplemental Institutional Portion funds (CFDA 84.425F) that includes defraying expenses associated with coronavirus, carrying out student support activities authorized by the Higher Education Act of 1965, as amended (HEA), that address needs related to coronavirus, and making additional financial aid grants to students.

CRRSAA section 314(c)(2) allows an institution to spend its CRRSAA funds on student support activities authorized by the HEA, where student support activities address needs related to the coronavirus. The CRRSAA section 314(d)(2) allows institutions expanded use of funds authority for unexpended CARES Act funds.

The below chart shows the total amount of CRRSAA - Higher Education Emergency Relief Funds (HEERF II) that the institution will receive or has received from the U.S. Department of Education pursuant to the institution’s Certifications and Agreements for Emergency Financial Aid Grants to Students (Student Portion), Institutional Portion and the HBCU-Emergency Relief Fund as of June 30, 2021.    

Program Name CFDA # Award Number  Award Amount  Amount 
Received by Institution
  Amount Disbursed to Students by
Institution
Retained
for Admin. Cost  
CARES Relief - Students 84.425E P425E200926 4,698,402 4,288,100   4,595,300  
CARES Relief - Institutional 84.425F P425F201887 10,760,938       
CARES – Emergency Relief Fund 84.425J P425J2000055 24,928,360      
 

 


The below chart shows the total amount of CRRSAA - Higher Education Emergency Relief Funds (HEERF II) that the institution will receive or has received from the U.S. Department of Education pursuant to the institution’s Certifications and Agreements for Emergency Financial Aid Grants to Students (Student Portion), Institutional Portion and the HBCU-Emergency Relief Fund as of September 30, 2021.

Program Name CFDA # Award Number  Award Amount  Amount 
Received by Institution
  Amount Disbursed to Students by
Institution
Retained
for Admin. Cost  
CARES Relief - Students 84.425E P425E200926 4,698,402 4,595,300   4,594,600  
CARES Relief - Institutional 84.425F P425F201887 10,760,938  806,799  1,008,975   
CARES – Emergency Relief Fund 84.425J P425J2000055 24,928,360 684,704 2,097,144  
 

 


The CRRSAA distributions for financial aid grants for students may be used for any component of the student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care) or child care.

The CRRSAA - Student Portion Refunds as of September 30, 2021, totaled $4,594,600.00. This amount was included in the student disbursements as of April 30, 2021, May 31, 2021, June 30, 2021, July 31, 2021, August 31, 2021, and September 30, 2021.

The total amount of Emergency Financial Aid Grants (Student Portion) distributed to students under Section 314(a)(1) of the CRRSAA is a total of $4,288,100.00 (SUBR $4,288,100.00 and SULC $0) thru April 30, 2021. The cumulative total amount of Emergency Financial Aid Grants (Student Portion) distributed to students under Section 314(a)(1) of the CRRSAA is a total of $4,594,600.00 (SUBR $4,594,600.00 and SULC $0) from the initial award date thru May 31, 2021. The cumulative total amount of Emergency Financial Aid Grants (Student Portion) distributed to students under Section 314(a)(1) of the CRRSAA is a total of $4,595,300.00 (SUBR $4,595,300.00 and SULC $0) from the initial award date thru June 30, 2021. The cumulative total amount of Emergency Financial Aid Grants (Student Portion) distributed to students under Section 314(a)(1) of the CRRSAA is a total of $4,594,600.00 (SUBR $4,594,600.00 and SULC $0) from the initial award date thru July 31, 2021. The cumulative total amount of Emergency Financial Aid Grants (Student Portion) distributed to students under Section 314(a)(1) of the CRRSAA is a total of $4,594,600.00 (SUBR $4,594,600.00 and SULC $0) from the initial award date thru August 31, 2021. The cumulative total amount of Emergency Financial Aid Grants (Student Portion) distributed to students under Section 314(a)(1) of the CRRSAA is a total of $4,594,600.00 (SUBR $4,594,600.00 and SULC $0) from the initial award date thru September 30, 2021. The institution continues to distribute the funds as the students meet the requirements to receive the funds.

The estimated total number of SUBR students at the institution who are or could be eligible to participate in the Federal student financial aid programs under Section 484 of the Higher Education Act of 1965, as amended, and thus are eligible to receive Emergency Financial Aid Grants to students under Section 314(a)(1) of the CRRSAA is 5,006 students.

The estimated total number of SULC students at the institution who are or could be eligible to participate in the Federal student financial aid programs under Section 484 of the Higher Education Act of 1965, as amended, and thus are eligible to receive Emergency Financial Aid Grants to students under Section 314(a)(1) of the CRRSAA is 0 students.

The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 314(a)(1) of the CRRSAA Act includes the following:  

  1. The institution determined which students enrolled during the date of the declaration of the national emergency, March 13, 2020, would receive Emergency Financial Aid Grants provided by the CRRSAA Funding by using the following information. 
    1. Applicants with most significant needs arising from the COVID-19 pandemic, such as students who receive PELL Grants. However students do not need to be only PELL recipients or students who are eligible for PELL Grants.
    2. Applicants can be exclusively enrolled online.
    3. Applicants can be non-degree seeking, non-credit, dual enrollment and continuing education students. Also students who are qualified aliens, including refugees and person granted asylum.
    4. Applicants that have left school for any reason during the period of the national emergency beginning on March 13, 2020, the date of the declaration of the national emergency.

 

 

  Number of Students

Full time Undergraduates with an EFC = 0 

Pell recipient

Non Pell recipient

 

1964
137

Full time Undergraduates with an EFC > 0 

Pell recipient

Non Pell recipient

 

1019
797

Part time Undergraduates with an EFC = 0

Pell recipient

Non Pell recipient

 

250
77

Part time Undergraduates with an EFC > 0

Pell recipient

Non Pell recipient

 

95
95

Full time Graduate Students with an EFC = 0 130
Full time Graduate Students with an EFC > 0 114
Part time Graduate Students with an EFC = 0 71
Part time Graduate Students with an EFC > 0 63

Online Full time Undergraduates with an EFC = 0

Pell recipient

Non Pell recipient

 

40
3

Online Full time Undergraduates with an EFC > 0

Pell recipient

Non Pell recipient

 

12
9

Online Part time Undergraduates with an EFC = 0

Pell recipient

Non Pell recipient

 

14
7

Online Part time Undergraduates with an EFC > 0

Pell recipient

Non Pell recipient

 

8
8

Online Full time Graduate Students with an EFC = 0 40
Online Full time Graduate Students with an EFC > 0 29
Online Part time Graduate Students with an EFC = 0 11
Online Part time Graduate Students with an EFC > 0 13
 
Lost revenue guidelines

Lost revenue is defined as revenues an institution of higher education otherwise expected but were reduced or eliminated as a result of the COVID-19 pandemic.

Reimbursement for lost revenue is allowable for the Institutional Portion programs. Lost revenue must be associated with the COVID-19 pandemic and can be estimated for the period from the declaration of the national emergency, on March 13, 2020, through the end of the performance period.

Sources of lost revenue associated with the COVID-19 pandemic may include, but or not limited to, the following:

  • Academic sources
    • Tuition, fees, and institutional charges (including unpaid student accounts receivable or other student account debt)
    • Room and board
    • Enrollment declines, including reduced tuition, fees and institutional charges
    • Supported research
    • Summer terms and camps
  • Auxiliary services sources
    • Cancelled ancillary events
    • Disruption of food service
    • Dormitory services
    • Childcare services
    • Use of facilities or venues, including external events such as weddings, receptions, or conferences (other than facilities associated with sectarian instruction or religious worship)
    • Bookstore revenue
    • Lease revenue
    • Royalties
    • Other operating revenue

 

The Institution has flexibility to reasonably calculate estimated revenue, such as:

  • A year-over-year comparison using the prior year.
  • A semester-over-semester comparison using the prior year semester.
  • A comparison using a 3- or 5- year combined average revenue as baseline revenue;
  • A comparison to previously budgeted revenue or projected revenue for the period; or
  • A comparison with a baseline year of a fiscal year prior to the March 13, 2020 national emergency declaration.
  • Lost revenue calculations must be consistent with the cost principles of the Uniform Guidance (2 CFR part 200 subpart E) as follows:
  • Be accorded consistent treatment;
  • Measure the amount of baseline revenue and lost revenue consistently;
  • Be consistent with policies and procedures that apply uniformly to federally financed and other activities of the institution;
  • Not include the estimated amount of lost revenue for the HEERF programs in the calculation of lost revenue for another Federal program;
  • Not include any refunds previously provided to students in the institution’s estimate of lost revenue.

Documents that the institution retains to support its estimate of lost revenue include financial records, supporting documentation, statistical records, and all other institutional records pertinent to lost revenue and the administration of the HEERF grant programs generally for a period of three years from the date of submission of the final expenditure report (2 CFR 200.334). 

The below chart shows the amount of loss revenue the university will be or has requested for reimbursement from academic and auxiliary sources that was reduced or eliminated due to the COVID-19 pandemic.

Program Name CFDA # Award Number  Award Amount  Amount 
Received by Institution
  Amount Disbursed to Students by
Institution
CARES Relief - Students 84.425E P425E200926 4,698,402    
CARES Relief - Institutional 84.425F P425F201887 10,760,938    
CARES – Emergency Relief Fund 84.425J P425J2000055 24,928,360    
 

Reporting Requirements

  1. Reports must be posted by the 10th day after the end of each quarter.
  2. Reports must include data only for the quarter being reported.

 

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