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HEERF III – American Rescue Plan, 2021 (ARP)

1. 

Southern University and A & M College (institution) was issued additional supplemental funding from the U.S. Department of Education, which requires the same assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 2003(a)(1) of the American Rescue Plan (ARP) to provide Emergency Financial Aid Grants to students on are after March 13, 2020, the date of the declaration of the national emergency.  

   
2. 

The American Rescue Plan - Students CFDA# 84.425E, Award Number P425E200926, Award Amount $13,608,263.  The ARP Act - Student Portion Refunds as of November 18, 2021, totaled $6,779,400.00 for 5916 students. 

The American Rescue Plan -Institutional CFDA# 84.425F, Award Number P425F201887, Award Amount $13,485,359.

The American Rescue Plan -Emergency Relief Fund CFDA# 84.425J, Award Number P425J2000055, Award Amount $37,037,074.  

   
3. 

The total amount of Emergency Financial Aid Grants (Student Portion) distributed to students under Section 2003(a)(1) of the ARP is a total of $6,779,400 thru November 30, 2021. 

The total amount of Emergency Financial Aid Grants (Student Portion) distributed to students under Section 2003(a)(1) of the ARP is a total of $6,779,400 thru December 31, 2021. 

The total amount of Emergency Financial Aid Grants (Student Portion) distributed to students under Section 2003(a)(1) of the ARP is a total of $6,779,400 thru March 31, 2022. 

The institution continues to distribute the funds as the students meet the requirements to receive the funds.

   
4. 

The estimated total number of SUBR students at the institution who are or could be eligible to participate in the Federal student financial aid programs under Section 101 or 102(c) of the Higher Education Act of 1965, as amended, and thus are eligible to receive Emergency Financial Aid Grants to students under Section 2003(a)(1) of the ARP is 5940 students for the Fall 2021 Term.

The estimated total number of SUBR students at the institution who are or could be eligible to participate in the Federal student financial aid programs under Section 101 or 102(c) of the Higher Education Act of 1965, as amended, and thus are eligible to receive Emergency Financial Aid Grants to students under Section 2003(a)(1) of the ARP is 5144 students for the Spring 2022 Term.

5. 

The total number of SUBR students who have received an Emergency Financial Aid Grant to students under Section 2003(a)(1) of the ARP is 5916 students at 11/30/2021

The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the HEERF III - ARP is 5920 students at 12/31/2021.

The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the HEERF III - ARP is 5920 students at 3/31/2022.

 
6. 

The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 2003(a)(1) of the ARP includes the following:  

  • The institution determined which students enrolled during the date of the declaration of the national emergency, March 13, 2020, would receive Emergency Financial Aid Grants provided by the CRRSAA Funding by using the following information.
  • Applicants with most significant needs arising from the COVID-19 pandemic, such as students who receive PELL Grants. However, students do not need to be only PELL recipients or students who are eligible for PELL Grants.
  • Applicants can be exclusively enrolled online.
  • Applicants can be non-degree seeking, non-credit, dual enrollment and continuing education students. Also, students who are qualified aliens, including refugees and persons granted asylum.
  • Applicants that have left school for any reason during the period of the national emergency beginning on March 13, 2020, the date of the declaration of the national emergency.
   
7. 

The students were provided with instructions, directions, and/or guidance by the institution concerning the Emergency Financial Aid Grants.  In addition, students were asked to complete a dynamic form to meet the requirements to receive the funds and once completed it was routed to Cashier’s Office.

 

The links for the quarterly reports for the Institutional Portion and HBCU award are shown below.

 

Please see the chart below that shows the total Institutional Portion and the HBCU Award Amount Disbursed to Students by the Institution by Quarter for HEERF III.

 
 

Please see the chart below that shows the Student Portion, Institutional Portion and the HBCU Award Total Amount Received by the Institution by Quarter for HEERF I, II and III.  These amounts include the Southern University and A.&M. College, the Southern University Law Center and Southern University Agricultural Research and Extension Center distributions/expenses.  All awards include student distributions and/or Institutional Refunds to the students.  

 

Institutional Portion and the HBCU Award Amount Disbursed to Students by the Institution by Quarter
 
Institutional Indirect Cost
HBCU Indirect Cost
 
The links for the HEERF I, II and III quarterly reports for the Institutional Portion and HBCU award are shown below.
 



Lost revenue guidelines

Lost revenue is defined as revenues an institution of higher education otherwise expected but were reduced or eliminated as a result of the COVID-19 pandemic.

Reimbursement for lost revenue is allowable for the Institutional Portion programs. Lost revenue must be associated with the COVID-19 pandemic and can be estimated for the period from the declaration of the national emergency, on March 13, 2020, through the end of the performance period.

Sources of lost revenue associated with the COVID-19 pandemic may include, but or not limited to, the following:

  • Academic sources
    • Tuition, fees, and institutional charges (including unpaid student accounts receivable or other student account debt)
    • Room and board
    • Enrollment declines, including reduced tuition, fees and institutional charges
    • Supported research
    • Summer terms and camps
  • Auxiliary services sources
    • Cancelled ancillary events
    • Disruption of food service
    • Dormitory services
    • Childcare services
    • Use of facilities or venues, including external events such as weddings, receptions, or conferences (other than facilities associated with sectarian instruction or religious worship)
    • Bookstore revenue
    • Lease revenue
    • Royalties
    • Other operating revenue

The Institution has the flexibility to reasonably calculate estimated revenue, such as:

  • A year-over-year comparison using the prior year.
  • A semester-over-semester comparison using the prior year semester.
  • A comparison using a 3- or 5- year combined average revenue as baseline revenue;
  • A comparison to previously budgeted revenue or projected revenue for the period; or
  • A comparison with a baseline year of a fiscal year prior to the March 13, 2020, national emergency declaration.

Lost revenue calculations must be consistent with the cost principles of the Uniform Guidance (2 CFR part 200 subpart E) as follows:

  • Be accorded consistent treatment;
  • Measure the amount of baseline revenue and lost revenue consistently;
  • Be consistent with policies and procedures that apply uniformly to federally financed and other activities of the institution;
  • Not include the estimated amount of lost revenue for the HEERF programs in the calculation of lost revenue for another Federal program;
  • Not include any refunds previously provided to students in the institution’s estimate of lost revenue.

Documents that the institution retains to support its estimate of lost revenue include financial records, supporting documentation, statistical records, and all other institutional records pertinent to lost revenue and the administration of the HEERF grant programs generally for a period of three years from the date of submission of the final expenditure report (2 CFR 200.334).  

The below chart shows the amount of loss revenue the university will be or has requested for reimbursement from academic and auxiliary sources that was reduced or eliminated due to the COVID-19 pandemic by quarter for HEERF III. (Note: The University has not drawn down any funds for Loss Revenue as of March 31, 2022 from HEERF III.

Loss Revenue

 Reporting Requirements

  1. Reports must be posted by the 10thday after the end of each quarter.
  2. Reports must include data only for the quarter being reported.

*Revised on May 17, 2022