HEERF III – American Rescue Plan, 2021 (ARP)

 

Southern University and A & M College (institution) was issued additional supplemental funding from the U.S. Department of Education, which requires the same assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 2003(a)(1) of the American Rescue Plan (ARP) to provide Emergency Financial Aid Grants to students on are after March 13, 2020, the date of the declaration of the national emergency.  

The below chart shows the total amount of ARP - Higher Education Emergency Relief Funds (HEERF III) that the institution will receive or has received from the U.S. Department of Education pursuant to the institution’s Certifications and Agreements for Emergency Financial Aid Grants to Students (Student Portion), Institutional Portion and the HBCU-Emergency Relief Fund.  (Note:  The University has not received any amount from the U.S. Department of Education as of October 31, 2021)   

Program Name CFDA # Award Number  Award Amount  Amount 
Received by Institution
  Amount Disbursed to Students by
Institution
Retained
for Admin. Cost  
CARES Relief - Students 84.425E P425E200926 13,608,263 0   0  
CARES Relief - Institutional 84.425F P425F201887 13,485,359  0  0   
CARES – Emergency Relief Fund 84.425J P425J2000055 37,037,074  0   

 


 

The students were provided with instructions, directions, and/or guidance by the institution concerning the Emergency Financial Aid Grants.  In addition, students were asked to complete a dynamic form to meet requirements to receive the funds and once completed it was routed to Cashier’s Office.

The ARP Act - Student Portion Refunds as of November 18, 2021, totaled $6,779,400.00 for 5916 students. 

The total amount of Emergency Financial Aid Grants (Student Portion) distributed to students under Section 2003(a)(1) of the ARP is a total of $6,779,400 thru November 30, 2021.  The institution continues to distribute the funds as the students meet the requirements to receive the funds.

The estimated total number of SUBR students at the institution who are or could be eligible to participate in the Federal student financial aid programs under Section 101 or 102(c) of the Higher Education Act of 1965, as amended, and thus are eligible to receive Emergency Financial Aid Grants to students under Section 2003(a)(1) of the ARP is 5916 students.

The total number of SUBR students who have received an Emergency Financial Aid Grant to students under Section 2003(a)(1) of the ARP is 5916 students at 11/30/2021. 

The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 2003(a)(1) of the ARP includes the following:  

  1. The institution determined which students enrolled during the date of the declaration of the national emergency, March 13, 2020, would receive Emergency Financial Aid Grants provided by the CRRSAA Funding by using the following information.
    1. Applicants with most significant needs arising from the COVID-19 pandemic, such as students who receive PELL Grants. However, students do not need to be only PELL recipients or students who are eligible for PELL Grants.
    2. Applicants can be exclusively enrolled online.
    3. Applicants can be non-degree seeking, non-credit, dual enrollment and continuing education students. Also, students who are qualified aliens, including refugees and person granted asylum.
    4. Applicants that have left school for any reason during the period of the national emergency beginning on March 13, 2020, the date of the declaration of the national emergency.

 

  Number of Students
Full time Undergraduates with an EFC = 0 PELL recipients received $1,400.00  2330
Full time Undergraduates with an EFC = 0 non-PELL recipients received $800.00  291
Full time Undergraduates with an EFC > 0 PELL recipients received $1,100.00 1307 
Full time Undergraduates with an EFC > 0 non-PELL recipients received $900.00 961 
Part-time Undergraduates with an EFC = 0 PELL recipients received $1,000.00 247 
Part-time Undergraduates with an EFC = 0 non-PELL recipients received $800.00 90 
Part-time Undergraduates with an EFC > 0 PELL recipients received $900.00 94 
Part-time Undergraduates with an EFC > 0 non-PELL recipients received $800.00 109 
Full time Graduates with an EFC = 0 received $1,200.00 179
Full time Graduates with an EFC > 0 received $1,000.00 150 
Part-time Graduates with an EFC = 0 received $800.00 73 
Part-time Graduates with an EFC > 0 received $800.00 85 
 

 


Lost revenue guidelines

Lost revenue is defined as revenues an institution of higher education otherwise expected but were reduced or eliminated as a result of the COVID-19 pandemic.

Reimbursement for lost revenue is allowable for the Institutional Portion programs. Lost revenue must be associated with the COVID-19 pandemic and can be estimated for the period from the declaration of the national emergency, on March 13, 2020, through the end of the performance period.

Sources of lost revenue associated with the COVID-19 pandemic may include, but or not limited to, the following:

  • Academic sources
    • Tuition, fees, and institutional charges (including unpaid student accounts receivable or other student account debt)
    • Room and board
    • Enrollment declines, including reduced tuition, fees and institutional charges
    • Supported research
    • Summer terms and camps
  • Auxiliary services sources
    • Cancelled ancillary events
    • Disruption of food service
    • Dormitory services
    • Childcare services
    • Use of facilities or venues, including external events such as weddings, receptions, or conferences (other than facilities associated with sectarian instruction or religious worship)
    • Bookstore revenue
    • Lease revenue
    • Royalties
    • Other operating revenue

 

The Institution has flexibility to reasonably calculate estimated revenue, such as:

  • A year-over-year comparison using the prior year.
  • A semester-over-semester comparison using the prior year semester.
  • A comparison using a 3- or 5- year combined average revenue as baseline revenue;
  • A comparison to previously budgeted revenue or projected revenue for the period; or
  • A comparison with a baseline year of a fiscal year prior to the March 13, 2020 national emergency declaration.

Lost revenue calculations must be consistent with the cost principles of the Uniform Guidance (2 CFR part 200 subpart E) as follows:

  • Be accorded consistent treatment;
  • Measure the amount of baseline revenue and lost revenue consistently;
  • Be consistent with policies and procedures that apply uniformly to federally financed and other activities of the institution;
  • Not include the estimated amount of lost revenue for the HEERF programs in the calculation of lost revenue for another Federal program;
  • Not include any refunds previously provided to students in the institution’s estimate of lost revenue.

Documents that the institution retains to support its estimate of lost revenue include financial records, supporting documentation, statistical records, and all other institutional records pertinent to lost revenue and the administration of the HEERF grant programs generally for a period of three years from the date of submission of the final expenditure report (2 CFR 200.334). 

 

The below chart shows the amount of loss revenue the university will be or has requested for reimbursement from academic and auxiliary sources that was reduced or eliminated due to the COVID-19 pandemic as of November 30, 2021. (Note: The University has not drawn down any funds for Loss Revenue as of November 30, 2021.)

 
Program Name CFDA # Award Number  Award Amount  Amount 
Received by Institution
  Amount Disbursed to Students by
Institution
CARES Relief - Students 84.425E P425E200926 13,608,263 0   0
CARES Relief - Institutional 84.425F P425F201887 13,485,359  0  0
CARES – Emergency Relief Fund 84.425J P425J2000055 37,037,074  0

Reporting Requirements

  1. Reports must be posted by the 10thday after the end of each quarter.
  2. Reports must include data only for the quarter being reported.

 

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