This website uses cookies to ensure site visitors get the best experience on our website. By continuing to use this site, you accept our use of cookies and Privacy Statement. To find out more, please visit Southern University's Privacy Statement.

I agree
Network Services

Video Conferencing Preparation

Videoconference Preparation

  • Well in advance  
    • Practice using equipment (Contact The Office of Technology and Network Services)
    • Prepare lesson plan and materials and obtain copyright clearance if necessary
    • Schedule a date and time for the conference
    • Arrange for remote facilitators, guest speakers, technical support, etc.
    • Reserve equipment/room
    • Consider how you will set up the room (background, cameras, clock, etc.)
    • For more than two sites (multipoint), schedule a bridge
    • Develop a back-up plan in case of technical problems
    • Schedule a practice session
  • Week in advance
    • Share your expectations with participants
    • Make sure the remote site has necessary materials
    • Share ISDN and telephone numbers or IP addresses and determine who will place the call
    • Find out who to contact if there are problems
    • Practice with remote facilitators
    • Decide what to wear (avoid loud patterns, red, & white)
  • Day of Conference
    • Arrange the room
    • Connect with remote site 15-30 minutes prior to the meeting time if possible.
    • Check audio, video, lighting, auxiliary equipment (document camera, VCR, etc.)
    • Preview local camera angle and preset angles if possible
    • Keep ISDN, IP addresses, and telephone numbers handy during the conference
    • View yourself occasionally (make sure the other end can see whomever is speaking