Southern University and Agricultural and Mechanical College

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 Incoming Freshman Fall 2014

Congratulations on your decision to join the Naval ROTC Unit at Southern University. Below are the instructions and forms that must be completed in order to get you prepared to come aboard in fall 2014.

DODMERB Physical

Your highest priority should be to complete the required DODMERB physical.  This is the most time-critical part of getting ready for the fall and should be scheduled as soon as possible in order to have time for remedial examinations or waivers  if necessary. Without satisfactory completion of this physical, you will not be able to participate in Naval ROTC physical training during orientation, or receive Naval ROTC scholarship benefits! There should be a detailed letter included in your scholarship acceptance package with instructions on how to schedule and complete your physical. If you have any questions or concerns about the DODMERB physical process, feel free to contact our Human Resources Assistant, Mrs. Chavella Keokuk at (225) 771-4390 or by email at College program Midshipmen are ony required to complete a medical examination with their primary care physician in lieu of a full DODMERB physical (see required documentation section for proper form).

Orientation Package

The 2014 freshman orientation is scheduled for August 11-15. The links below provide critical Information and checklists to prepare you for the fall. Download all the following docments, read the instructions carefully and follow them to the letter to make sure you are prepared for orientation. If you have any questions, contact your freshman advisor, LT Jason Hovey, by email or by phone 225-771-4517

Freshman Orientation Instructions

Required Documentation

All incoming freshman must complete the documentation listed below as soon as possible and well in advance of freshman orientation. These forms will facilitate your administrative check-in into the Battalion and ensure a smooth transition. Download all the following forms, read the instructions carefully and make sure you complete everything that is required by the instructions below. If you have any questions, please contact the recruiting officer, LT Erik Gardner, by email or phone 225-771-4451.

New Midshipman Information Package Instructions


To apply for housing, Southern University Freshmen should go to this link and follow the instructions . You should send a copy of your housing application to our liaison, Ms. Troy Watson, via email at or by fax 225-774-3604. This will allow us to place you in a dorm room with other NROTC Midshipman and will make your living arrangements much more convenient.

LSU Freshmen should apply for housing at LSU Midshipman have the option of living on campus in the ROTC dorm (West Laville Hall). This is a prime location on campus and dorms are offered on a first come first served basis. If you want to live in West Laville, you must contact Ms. Lin Warmsley as soon as possible by email or by phone 225-578-8988 and let her know that you are an incoming Naval ROTC Midshipman. LSU freshmen will be housed in a temporary dorm on the LSU campus for Naval ROTC Orientation week, and transporation will be provided to and from the dorm daily.

Financial Aid

Please note that the NROTC scholarship covers tuition, fees and a book stipend of $375 a semester.  Traditionally and to date, Southern University has paid a portion for room and board as a gesture of support to the U.S. Armed Forces.  Due to the current economic conditions, it is prudent to anticipate that Southern may experience budget shortfalls that reduce or preclude the ability to cover room and board costs for all NROTC students.  In the event that this occurs, the FAFSA and Pell grant will be applied to room and board expenses.  It is critical that you do not accept any loans, federal supplemental educational opportunities grants (SEOG) or work study grants without approval from your NROTC advisor.  As such, it’s important to complete the below financial aid requirements as soon as possible: 

  • Complete the FAFSA (Financial Aid/Pell Grant) application process as soon as possible.  Please visit
  • Students and parents should apply for a Personal Identification Number (PIN) at  Your PIN will serve as your electronic signature needed to process the FAFSA.
  • If you are receiving aid for the first time in Fall 2013, you must complete the 2013-2014 FASFA.  Students must file a FAFSA each year for eligibility consideration.