Student Records

Final Grades and Academic Records

Final grades for each semester are officially recorded and maintained by the Office of the Registrar. Students may request certified statements of their academic records by requesting an official transcript via Parchment.

Official Transcript Requests

Official academic transcripts are issued via Parchment within 48–72 hours after receipt of the request. Please note that at the end of each academic term, approximately 10 business days are required to post final grades and update academic histories for students who wishes to have completed coursework reflected on their transcripts.

Official transcripts cannot be released until all financial obligations to the University have been satisfied in full.

Official Transcript Request Link: https://www.credentials-inc.com/CGI-BIN/DVCGITP.pgm?ALUMTRO002025

Privacy of Student Records

All campuses within the Southern University System fully comply with Section 438 of the General Education Provisions Act, also known as the Family Educational Rights and Privacy Act (FERPA). This federal law ensures:

Student Access: Students have the right to access their educational records maintained by the University.
Privacy Protections: Personally identifiable information from student records cannot be released without the student's written consent, except under specific legal circumstances.

Permissible Disclosures Without Student Consent

The University may release information without student consent to:

University personnel with a legitimate educational interest;
Institutions in which the student seeks to enroll;
Public agencies as specified by law;
Agencies processing financial aid applications;
Organizations conducting studies to improve instruction or administer student aid programs;
Accrediting agencies;
Parents of dependent students (as defined by IRS regulations);
Appropriate individuals in the event of health or safety emergencies;
Courts of law via valid subpoenas or court orders.

Accessing Educational Records

Students wishing to access their academic records can do so by accessing Self-Service Banner - Student Records.

Requests from Third Parties

Requests for access to educational records from individuals not covered under the exceptions listed above will be denied unless the student submits a written, dated, and signed release. This waiver must include:

A clear specification of the records to be released,
The reason for the release,
The names of the individuals or entities to whom the records should be released.

Disciplinary Records

Policies governing student disciplinary procedures are detailed in the Code of Student Conduct, available through the Office of the Vice Chancellor for Student Affairs.

Business Contact Information

The Office of the Registrar is located on the 1st Floor of T.H. Harris Hall, P.O. Box 9454, Southern University and A&M College, Baton Rouge, Louisiana 70813. Phone: (225) 771-5050; Fax: (225) 771-5064