OSP - Post-Award Administration
What is Post-Award Administration?
The post-award phase refers to the actions taken once a proposal is funded. This includes all the grants management activities including, but not limited to: implementing the grant, monitoring expenses, reporting progress and closeout.
Notice of Award
An award notification, agreement or award letter is a notification to OSP that a PI's proposal has been funded. If the award letter is submitted directly to the PI/Department, it must be forwarded to OSP immediately. The Office of Sponsored Programs will review and process all award notifications on behalf of Southern University and A&M College. The Vice Chancellor for Research is the only Authorized Signatory for the university.
Award Negotiation and Setup
The Post-Award Specialist will ensure all terms and conditions are acceptable to all parties, including the sponsoring agency. The Post-Award Specialist will also assist the Principal Investigator/Project Director with budget setup and all the required documents for requesting a Southern University account number.
Account Setup and Structure
Once the OSP receives the fully executed agreement, the next step is setting up a Southern University account. The OSP Post-Award Specialist will assist with setting up and revising budgets for all funded sponsored projects.
Common Elements for Account Setup
- New Awards: (1) Executed Agreement, (2) Proposal with Routing Form, (3)OSP Initial Budget Form, (4) Detailed Budget Justification, and (5) Position Number Assignment Request Form
- Continuations: (1) Executed Amendment, (2) OSP Budget Revision Form, (3) Detailed Budget Justification, and (4) Position Number Assignment Request Form
Post-Award Forms
The OSP-required Post-Award forms are available on the Post-Award Forms page.
Helpful Links:
The Office of Sponsored Programs offers Pre/Post-Award Orientation to give new and continuing researchers an overview of the entire proposal and award lifecycle.
Click Here to send a request to our staff.