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Office of Sponsored Programs

Proposal Preparation Process


 Step Action
OSP Handbook The OSP Handbook provides to tools to use in thinking through the proposal development process and offers practical guidelines for structuring and filing a proposal from start to finish.  To download the handbook, CLICK HERE.
Find Funding  Helpful Links: http://www.subr.edu/page/2083
Notify OSP Submit a Notice of Intent form to OSP at least 30 days prior to the agency's deadline.  If the agency has a required Notice of Intent form, the PI/PD is required to submit the agency's form as well.  
Proposal Development

Before you begin, please refer to the OSP's Proposal Preparation Fact Sheet for current rates and other pertinent numbers for proposal preparation.  It is the responsibility of the PI/PD to download and complete the appropriate proposal submission package, including uploading and attaching any required supporting documents for subawards, matching funds, vendor quotes, etc.  Send the draft proposal to the Pre-Award Specialist for review no later than 10 business days prior to the date and time the proposal is due to the agency. The Pre-Award Specialist will provide expert advice to the PI regarding specific sponsor regulations and requirements. 
Obtain Signatures on Proposal Routing Form

Access the routing form here.
Forward Routing Form and Proposal

10 business days prior to the agency's deadline.  Provide the Office of Sponsored Programs with the complete version of your proposal.  Complete proposals should include a project description, budget, budget narrative, and any supplemental materials.  
Proposal Submission

A final review will be performed to ensure the proposal is in compliance with the agency's guidelines, the proposal has been completed correctly and all supporting documents have been attached.  If the package is complete and accurate, the Pre-Award Specialist will submit the proposal and provide the PI confirmation.