Proposal Preparation Process

Step Action

OSP Handbook The OSP Handbook provides to tools to use in thinking through the proposal development process and offers practical guidelines for structuring and filing a proposal from start to finish. To download the handbook, CLICK HERE.

Find Funding Helpful Links: http://www.subr.edu/page/2083

Notify OSP Submit a Notice of Intent form to OSP at least thirty (30) days prior to the agency's deadline. If the agency has a required Notice of Intent form, the PI/PD is required to submit the agency's form as well.

Proposal Development Before you begin, please refer to the OSP's Proposal Preparation Fact Sheet for current rates and other pertinent numbers for proposal preparation.

It is the responsibility of the PI/PD to download and complete the appropriate proposal submission package, including uploading and attaching any required supporting documents for subawards, matching funds, vendor quotes, etc.

The draft shall be submitted to the Pre-Award Specialist for review no later than ten (10) business days prior to the external agency's deadline.

Note: Proposals requiring approval from the Budget Officer, Comptroller, and/or Chair of a Risk Committee are due at least fifteen (15) business days prior to the agency's deadline.

OSP Pre-Award Specialist Creates Proposal Record in Cayuse subr.app.cayuse.com

The Pre-Award Specialist will create a proposal record in Cayuse and assign a task for the PI/PD to upload the draft proposal. The proposals must include a project description, budget, budget narrative, and any supplemental materials for review.

Note: (a PI/PD shall not create a proposal record in Cayuse)

OSP Review of Draft Proposal The Pre-Award Specialist and/or Writing Editor reviews the proposal and recommends revisions (if applicable) to PI/PD.

Proposal Routing in Cayuse Before internal routing begins, a final review will be performed to ensure the proposal is in compliance with the agency's guidelines, the proposal has been completed correctly, and all supporting documents have been attached. Upon completion, the Pre-Award Specialist will initiate routing to all internal levels (i.e. Chairs) before submission to the external agency.

Step	Action
OSP Handbook	The OSP Handbook provides to tools to use in thinking through the proposal development process and offers practical guidelines for structuring and filing a proposal from start to finish. To download the handbook, CLICK HERE.
Find Funding	Helpful Links: http://www.subr.edu/page/2083
Notify OSP	Submit a Notice of Intent form to OSP at least thirty (30) days prior to the agency's deadline. If the agency has a required Notice of Intent form, the PI/PD is required to submit the agency's form as well.
Proposal Development	Before you begin, please refer to the OSP's Proposal Preparation Fact Sheet for current rates and other pertinent numbers for proposal preparation. It is the responsibility of the PI/PD to download and complete the appropriate proposal submission package, including uploading and attaching any required supporting documents for subawards, matching funds, vendor quotes, etc. The draft shall be submitted to the Pre-Award Specialist for review no later than ten (10) business days prior to the external agency's deadline. *Note: Proposals requiring approval from the Budget Officer, Comptroller, and/or Chair of a Risk Committee are due at least fifteen (15) business days prior to the agency's deadline.*
OSP Pre-Award Specialist Creates Proposal Record in Cayuse	subr.app.cayuse.com The Pre-Award Specialist will create a proposal record in Cayuse and assign a task for the PI/PD to upload the draft proposal. The proposals must include a project description, budget, budget narrative, and any supplemental materials for review. Note: (a PI/PD shall not create a proposal record in Cayuse)
OSP Review of Draft Proposal	The Pre-Award Specialist and/or Writing Editor reviews the proposal and recommends revisions (if applicable) to PI/PD.
Proposal Routing in Cayuse	Before internal routing begins, a final review will be performed to ensure the proposal is in compliance with the agency's guidelines, the proposal has been completed correctly, and all supporting documents have been attached. Upon completion, the Pre-Award Specialist will initiate routing to all internal levels (i.e. Chairs) before submission to the external agency.