Recent Policy Approval Briefs

Public Notice – Recent Policy Approval Briefs

Southern University and A&M College is committed to transparency, shared governance, and keeping the University community informed of important policy actions.

Below is a list of recently approved university policies. Faculty, staff, students, administrators, and community stakeholders are encouraged to review the complete policies on the Policy Library page to remain informed of current institutional standards, requirements, and updates.

Please visit this page regularly for the most recent approved policies and related updates.

SUBR Policy Brief Matrix

Policy (Click to Expand)

General Faculty Attendance Policy (SUBR-1-017)

Approved Date

02/09/2026

Last Reviewed

12/20/2025

BLUF

Faculty attendance must be enforced to protect instructional continuity, accreditation compliance, and student success outcomes.

Policy Statement

Faculty must meet all instructional obligations and follow absence reporting and approval processes. Non-compliance may lead to termination.

Stakeholders

Faculty, Students, Chairs, Deans, Academic Affairs, HR, Accreditation

Mandatory Weekly Attendance-Taking Policy (SUBR-1-018)

Approved Date

02/09/2026

Last Reviewed

12/10/2025

BLUF

Weekly attendance tracking ensures compliance with Title IV and accreditation requirements.

Policy Statement

Faculty must document and verify student attendance weekly in institutional systems.

Stakeholders

Faculty, Students, Financial Aid, Registrar, IT, Institutional Effectiveness

Faculty Grade Book Management Policy (SUBR-1-019)

Approved Date

02/09/2026

Last Reviewed

12/10/2025

BLUF

Accurate gradebooks support integrity and compliance.

Policy Statement

Faculty must maintain accurate and secure gradebooks and attendance records.

Stakeholders

Faculty, Students, Registrar, Academic Affairs, IT, Financial Aid

Final Grade Dispute Policy (SUBR-1-021)

Approved Date

02/09/2026

Last Reviewed

12/10/2025

BLUF

A structured appeal process ensures fairness and transparency.

Policy Statement

The university establishes a formal multi-level grade appeal process.

Stakeholders

Students, Faculty, Chairs, Academic Affairs, Registrar

Faculty Credentialing Policy (SUBR-1-022)

Approved Date

02/09/2026

Last Reviewed

12/12/2025

BLUF

Faculty must meet credentialing aligned with CIP codes.

Policy Statement

All faculty must meet credentialing requirements before assignment.

Stakeholders

Faculty, HR, Academic Affairs, Deans, Chairs, Accreditation

Instructional Accountability Policy (SUBR-1-023)

Approved Date

02/09/2026

Last Reviewed

12/20/2025

BLUF

Students need a formal process to report instructional concerns.

Policy Statement

University establishes structured reporting and resolution procedures.

Stakeholders

Students, Faculty, Chairs, Deans, Academic Affairs

Catalog of Entry & Continuous Enrollment Policy (SUBR-1-024)

Approved Date

02/09/2026

Last Reviewed

12/20/2025

BLUF

Catalog year rules ensure consistency and timely completion.

Policy Statement

Students must maintain continuous enrollment or move to the current catalog.

Stakeholders

Students, Registrar, Advisors, Institutional Effectiveness

VA Educational Benefits Participation Policy (SUBR-1-025)

Approved Date

02/09/2026

Last Reviewed

12/20/2025

BLUF

Veterans may attend while awaiting VA payments.

Policy Statement

Covered individuals attend without penalty during benefit processing.

Stakeholders

Veteran Students, Financial Aid, Registrar, VA Office

Return of Unearned Military TA Policy (SUBR-1-026)

Approved Date

02/09/2026

Last Reviewed

12/20/2025

BLUF

Unearned military tuition assistance must be returned.

Policy Statement

University returns TA funds when withdrawal occurs before 60% of the term.

Stakeholders

Military Students, Financial Aid, Registrar, Finance, DoD

Legacy Transcript Request Policy (SUBR-1-027)

Approved Date

02/09/2026

Last Reviewed

12/20/2025

BLUF

Transcript processing must meet FERPA safeguards.

Policy Statement

The university establishes procedures for requesting and releasing transcripts.

Stakeholders

Alumni, Students, Registrar, IT, External Requestors

Military Tuition Exemption Policy (SUBR-1-028)

Approved Date

02/09/2026

Last Reviewed

12/20/2025

BLUF

Tuition exemptions must be administered consistently.

Policy Statement

The university administers exemptions in accordance with eligibility and regulatory requirements.

Stakeholders

Veteran Students, Dependents, Registrar, Financial Aid, State Agencies

Comprehensive AI Use Policy (SUS-6-001)

Approved Date

May 1, 2025

Last Reviewed

April 23, 2025

BLUF

Southern University and A&M College establishes a university-wide framework for the ethical, responsible, and compliant use of Artificial Intelligence (AI) in academic, research, administrative, and operational settings. The policy defines acceptable AI use, establishes institutional oversight through an AI Advisory Council, and ensures compliance with academic integrity, privacy, and security standards.

Policy Statement

Southern University and A&M College will govern the use of Artificial Intelligence through institutional policies and oversight mechanisms that promote transparency, accountability, academic integrity, privacy protection, and responsible innovation while prohibiting misuse of AI technologies.

Stakeholders

Students, faculty, staff, department chairs, deans, Academic Affairs, Information Technology, Human Resources, researchers, administrators, vendors, contractors, accreditation and compliance offices, and members of the AI Advisory Council.

Electronic Scooter & Micromobility Policy (SUS-12-001)

Approved Date

10/01/2025

Last Reviewed

02/09/2026

BLUF

Micromobility use must be regulated for safety.

Policy Statement

University sets rules for the use and storage of micromobility devices.

Stakeholders

Students, Faculty, Staff, Visitors, Campus Police, Housing